Pittsburg Repeater Organization CONSTITUTION AND BYLAWS
SECTION I - AUTHORITY 1.01 Authority. These bylaws have been adopted pursuant to authority evidenced by a majority vote of the Pittsburg Repeater Organization, Inc. (Hereafter referred to as the Club). SECTION II - NAME AND PURPOSE 2.01 Name. This club shall be known as the Pittsburg Repeater Organization, Inc. (A non-profit corporation chartered by the State of Kansas as of August 6, 1971). 2.02 Purpose. The purpose for which the Pittsburg Repeater Organization is formed is to create, maintain and establish a benevolent, eleemosynary, non-profit club of members to hold in common a Club amateur radio repeating system and to gather and disseminate information concerning Very High Frequency and Ultra High Frequency operation in the frequency modulation mode and repeater operation and through the use of the Repeater to aid in communications in disaster, national emergency and in the defense of our country. And further, to operate in the interest, convenience and necessity of the American people as provided for in the Rules and Regulations pertaining to the Amateur Radio Service as set forth by the Federal Communications Commission. 2.03 The Club shall support the area Civil-Defense and American Red Cross. SECTION III - MEMBERSHIP AND DUES 3.01 Membership. Membership in the Club will be of three classes: General Membership, Associate and Honorary Life Membership. (Amended August 10, 1997.) 3.02 General Membership. General Membership shall be granted to anyone holding a current amateur radio operators license of any class, whose dues are current, following recommendation of the membership committee. 3.03 Associate Membership. Associate Membership shall be granted to anyone interested in Amateur Radio, whose dues are current, following recommendation by the membership committee. Associate Membership does not include any voting, quorum count, or office holding privileges. (Added August 10, 1997.) 3.04 Honorary Life Membership. Following a recommendation of the membership committee and executive committee and a majority vote of a quorum of the Club, cast in secret, Honorary Life Membership shall be granted to any person whose services to the Club and amateur radio have been deemed outstanding over a period of years. He shall have all privileges of a general member. 3.05 Dues. Dues of $15.00 per year shall be payable in advance by the General membership of the Club. Dues of $10.00 per year shall be payable by the Associate Membership. Full-time students shall pay dues of $5.00 per year for either General or Associate Membership. Honorary Life Members shall pay no dues. (Amended March 10, 1992, December 10, 1993, August 10, 1997.) 3.06 Family Membership and Dues. Members of the immediate and dependent family, living with a member, may, upon application be granted membership following recommendation of the membership committee and payment of dues of $6.00 per year.(Amended December 10, 1993.) 3.07 Inactive Membership. Members who will be away from the normal working area of the Repeater for periods in excess of 30 days may be granted inactive status and be relieved of payment of dues. Relief from dues will not be granted for periods of less than one-month increments. All requests for inactive membership must be made in advance in writing to the membership committee which will grant or deny the inactive status. Members on inactive status shall not be allowed the use of the Repeater or have any vote. 3.08 Delinquent Payment of Dues. Any member whose dues become 60 days in arrears shall be dropped from the rolls of membership. A person dropped from the membership rolls may be reinstated following full payment of dues in arrears and recommendation of the membership committee. Special considerations may only be granted by the executive committee following recommendation of the membership committee. 3.09 Termination of Membership. Any member may be removed from the rolls of membership for conduct deemed detrimental to the Club or amateur radio, following recommendation of the executive committee (excepting that person in question) and a majority vote of a quorum of the Club cast in secret ballot at a general membership meeting. (Amended August 10, 1997.) SECTION IV - MEMBERSHIP MEETINGS 4.01 General Membership Meetings. Meetings of the general membership shall be held monthly at a date, time, and location as set forth by the Executive Committee. Any variations from custom shall be announced in advance of the event by the most expeditious means available. (Amended September, 1972, March 18, 1986.) 4.02 Special Meetings. Special meetings of the Club membership may be called by the executive committee and must be called by the principal officer if requested by a majority of the full executive committee. 4.03 Executive Committee Meetings. The executive Committee shall meet at least once a month prior to the scheduled general membership meeting at a date, time, and location made known to the general membership, unless waived by a majority of the principal officers of the Club. In addition to the regularly scheduled meeting, the Committee shall meet upon the request of a principal officer of the Club. All general members may attend an executive meeting but only committee members may vote. (Amended January 9, 1979, March 18, 1986.) 4.04 Quorum. At any special or general membership meeting, 90% of the average membership attendance at the preceding three special or general membership meetings shall be considered a quorum. (Amended March 25, 1975.) 4.05 Executive Committee Quorum. At any executive committee meeting, 40% of the executive committee shall be considered a quorum. 4.06 Voting. Except as otherwise stated in these bylaws, all decisions at any meeting of the membership or executive committee or other committees shall be by a majority vote of a legal quorum. Each member shall have one and only one vote and no voting by proxy shall be permitted. SECTION V - OFFICERS 5.01 Principal Officers. The principal officers of the Club shall be: President, Vice President, Secretary, Treasurer, and Trustee of the Club station. Each of the principal officers, except the Trustee, shall be elected annually by the Club membership in an election, conducted by mail during the last month of the fiscal year and shall take office at the first meeting following the beginning of the fiscal year. Nominations shall be presented at the next to last meeting of the fiscal year. Ballots will be mailed to the entire membership by the fifteenth day and must be returned by the thirty-first day of the last month of the fiscal year. Neither the President nor the Vice President shall be permitted to succeed himself. All officers and committee chairmen shall hold an FCC Amateur Radio License of Technician or higher class. (Amended March 25, 1975.) 5.02 President. The president shall preside at all meetings of the Club membership and executive committee. He shall be an ex-officio member of all other Club committees. He must sign all authorized contracts and other obligations and undertakings in the name of and on behalf of the Club. He shall be the principal officer of the Club and shall have general charge and supervision of the Club's affairs and shall perform such other duties as may from time to time be assigned him by the executive committee. 5.03 Vice President. At the request of the president, or in the event of his absence or disability, the vice president shall perform any and all duties of the president. The vice president shall have other powers and perform such duties as the executive may from time to time assign. 5.04 Secretary. The secretary shall attend and keep the minutes of all meetings of the Club membership and of the executive committee. He shall keep reports on all meetings of the committees of the Club and shall issue notices to the Club membership of all membership meetings unless otherwise notified by the president. He shall also keep a current list of Club membership. 5.05 Treasurer. The treasurer shall have the control of all funds of the Club subject to such regulations as may be prescribed by the Club membership. He may endorse on behalf of the Club for collection, checks, notes and other obligations and shall promptly deposit the same and any other receipts by the Club. The treasurer shall enter regularly on the books of the Club to be kept by him for that purpose, full and accurate accounts of all monies and property received, and all monies and obligations paid or incurred for the account of the Club and shall exhibit such books for inspection to the executive committee at all reasonable times. He shall in general perform all duties incident to the office of treasurer, subject to the control of the Club, and shall make written notice to any club member 30 days in arrears of dues. He shall also provide a report on the current financial condition of the Club at each general membership meeting. 5.06 Trustee of the Club Station. The trustee shall have control of the Club amateur radio station and license in accordance with regulations of the Federal Communications Commission and shall perform all duties incident to the office of trustee, subject to the control of the Club. He shall serve an indefinite term and be replaced by the principal officer of the Club following the recommendation of a majority of the executive committee. 5.07 Vacancies. In the event of the death or resignation of any principal elected officer prior to the expiration of the annual term for which he was elected, the Club shall fill such vacancy from among its membership by secret ballot. 5.08 Removal from Office. Any officer may be removed from office for conduct deemed detrimental to the Club or amateur radio following a hearing before the executive committee, a unanimous recommendation of the executive committee (excepting that officer in question) and a majority vote of the Club taken in secret ballot. SECTION VI - EXECUTIVE AND OTHER COMMITTEES 6.01 Executive Committee. The executive committee shall be composed of the principal officers of the Club, the immediate past president, and all current chairmen of standing committees. They shall be responsible for the mode of Repeater use and shall perform all other duties given them by the Club. (Amended March 10, 1978.) 6.02 Standing Committees. There shall be five standing committees: Bylaws, Activities, Membership, Equipment and Acquisition, and Engineering. Except for the Engineering Committee, the president shall appoint chairmen to each standing committee and these chairmen shall in turn appoint other members. Each committee shall provide a report on committee activities at each general membership meeting. 6.03 Bylaws Committee. The bylaws committee shall be responsible for maintaining the bylaws in a current condition and shall have the current bylaws published at the end of each fiscal year. This committee shall also study each proposed amendment and revision to the bylaws for possible conflict and proper codification. They shall also maintain a record of all standing rules. 6.04 Activities Committee. The activities committee shall be responsible for planning and reporting all special activities of the Club not covered by other standing or special committees. 6.05 Membership Committee. The membership committee shall be composed of three members appointed by the president and shall approve or disapprove each application for membership. The membership committee shall report quarterly any changes in membership "either gain or loss" to the general membership meeting, and shall publish annually in the regular meeting announcement for the first meeting of the fiscal year, a list of all honorary life memberships given and the reason for granting same. (Amended January 9, 1979.) 6.06 Equipment and Acquisition Committee. The equipment and acquisition committee shall prepare and submit to Club membership an inventory of all Club owned equipment at the last meeting of each fiscal year. They shall also maintain lists of available equipment and stock pile reasonable inventory of spare parts for the repeater. 6.07 Engineering Committee. The engineering committee shall oversee all planning, installation and maintenance of Club equipment. The engineering committee shall be chaired by the Club Trustee. 6.08 Special Committees. The president may appoint other special committees for specific purposes. These special committees shall have no inherent powers other than those granted by the president. 6.09 Removal of Committee Chairmen from Office. The president may remove any committee chairman from office for neglect of duty or conduct deemed detrimental to the Club. 6.10 Review of Decisions. All decisions of standing or special committees are subject to the review of the executive committee and may be overruled by the same. SECTION VII - FISCAL AFFAIRS 7.01 Fiscal Year. The fiscal year of the Club shall commence on the first day of January and shall end on the last day of December. 7.02 Audits. The executive committee shall audit the books of the Club during the last month of the fiscal year and shall report the condition of the books at the first meeting of the fiscal year. 7.03 Club Funds. All funds and properties received by or coming into the custody of the Club belong to and are trust funds and property of the Club to be expended only for the purposes authorized and only in accordance with the regulations prescribed by the Club. 7.04 Disbursement. The treasurer shall make all disbursements. he shall have prior Club approval for all disbursements in excess of $5.00 with the exceptions noted in 7.05 and 7.07. 7.05 President's Discretionary Fund. The president shall have a yearly discretionary fund of $250.00. He may order disbursements against this fund for Club purposes only, in amounts not to exceed $75.00 per item disbursement. (Amended October, 1977.) 7.06 Executive Committee Disbursement Authority. The executive committee may order disbursements for emergency needs which arise prior to the next scheduled membership meeting. The limit on this authority is $100.00 per item disbursement. (Amended October 1977.) 7.07 Club Budget. The president shall submit to the membership for approval a budget for expenditures in maintaining the Repeater and associated utilities. This budget shall be presented at the second meeting of the fiscal year and when approved the treasurer shall disburse Club funds against the budget as required or upon the request of the appropriate committee chairman. SECTION VIII - CLUB STATION 8.01 The Repeater System(s) shall be maintained as the Club Station(s). All equipment installed as a normal function of the Repeater System(s) is the property of the Club. Any individual purporting to have a financial interest in any equipment being used by the Repeater(s) at the date of ratification of these bylaws will submit a claim to the Club within 60 days of ratification of action by the Club membership or forever forfeit claim to ownership. 8.02 Use of the Club Station(s). The Repeater System(s) is(are) intended for the use of the Club members and other non-resident amateur radio operators who are visiting the area. Residents of the normal working area of the repeater system(s) and who maintain equipment intended to utilize the repeater system(s) will be expected to pay Club dues prior to utilizing the Repeater System(s). 8.03 Non-Resident Use. Non-residents of the Pittsburg area who belong to other repeater organizations using the repeater frequencies will be allowed use of the Repeater System(s) providing a reciprocal use agreement is in effect with the other repeater. 8.04 Availability of Members' Licences. For the protection of the Club station license all Club members will present to the secretary an acceptable copy of their current amateur radio license. The secretary will maintain a file of said licenses available for inspection at reasonable times. 8.05 Emergency and Public Service Use. The primary use of the Club station(s) will be emergency and approved public service work. When so used the Club members not participating will allow special courtesy to those involved and in case of serious emergency normal repeater use may be restricted. 8.06 Extra Use of Station. Upon approval of the engineering committee and the Club membership, a member or a group of members may be granted special privileges for a specific period of time. Anyone applying for special privileges shall be prepared to assume additional financial responsibility for Repeater maintenance. Any equipment used for these privileges is the property of the member or group of members involved until the expiration of the time period involved. At that time 60 days will be allowed for removal of equipment or ownership of the equipment will revert to the Club. 8.07 (Deleted January 9, 1979.) SECTION IX - STANDING RULES 9.01 Standing Rules. The Club may, by majority vote of a legal quorum and without prior notice adopt standing rules to cover points of procedure or other rules not of sufficient importance to be included in the bylaws. These standing rules may not conflict with any bylaw. A standing rule may be amended or abolished at any meeting at which there is a quorum, by a majority vote of the membership present. SECTION X - AMENDING THE BYLAWS 10.01 Notice of Amendment. Notice of amendment to the bylaws will be presented in writing to the membership of the Club at any general membership meeting. 10.02 Preparation for Consideration. The president shall instruct the bylaws committee to prepare this proposed amendment for consideration as stated in the notice and to insure that no conflict in the bylaws will exist because of the proposed amendment. The bylaws committee will present the proposed amendment and recommendation to the Club membership for their consideration at the next general membership meeting. Notice of the proposed amendment will be published with the regular meeting announcement. 10.03 Vote Required on Amendments. A majority vote of those members returning a mail ballot shall be required to amend the bylaws. The ballot shall be included with the notice of the proposed amendment, published with the regular meeting announcement, and must be returned by the tenth of the following month. The amendment shall be presented at the regular meeting following publication. (Amended March 25, 1975.) SECTION XI - ADDITIONAL PARLIAMENTARY PROCEDURE 11.01 Roberts' Rules of Order. Roberts' Rules of Order shall serve as the parliamentary authority of the Club for all rules and procedures not covered by the bylaws.